Add a report last refresh date

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Adding a last refresh date to Power BI reports
Add report refresh date

Posted by Sam Lowrie on 09 September 2024

Letting your users see when a report was last refreshed is a good idea. One way to do this is to create a query which calculates the current date and time each time the report is refreshed.

You can do this by choosing Home | Get data | Blank Query from the Power BI ribbon.

Adding a blank query as a datasource

Choosing Blank Query will launch the Query Editor automatically.

You now need to type some code into the formula bar. Here I am entering DateTimeZone.FixedUtcNow to calculate the current date and time. Press Enter to finish the formula, then click Invoke to run the function.

Use Fixed UTC Now

Now you can click on Invoke to run the created function.

Power BI will return the current date and time and will update this each time the data refreshes.

Now you need to convert the result of the function into a table so that it can be loaded into the Power BI data model.

Turn the function into a table

Choose this option from the Query Editor ribbon to convert the results into a table.

Now you should see a single column table containing the date and time. You can double-click the column header to rename it.

Rename the new column

Enter a sensible name and press Enter.

Now you can change the data type to Date/Time by clicking the icon next to the column name and choosing the appropriate option.

Rename the column and change the data type

Choosing Date/Time will apply your local date format.

Now you can load this new table into your data model.

Applying the changes to the query

Choose Close & Apply to import your data.

Now you can create a visual to display the date in, I recommend using a card.

Adding a card visual

Click the icon shown here to insert a card visual.

Finally you can add your new date into the visual.

Add date into card

Try refreshing your model and watch the time change!

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