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Wise Owl's tips and tricks

Use a Workbook Event in VBA to hide Worksheets

You may be aware of VeryHidden sheets in VBA, See the tip for Very Hidden sheets

Did you know you can use this feature with a VBA event to hide sheets for certain users when they open a workbook?

In the VB Editor, double click ThisWorkbook to see its code.

Excel VB Editor

You should now see the code window.

From the left-hand dropdown at the top of the screen choose Workbook.

Excel VBA Workbook_Open event

The default event for a workbooks, Workbook_Open() will appear.

The code contained within this subroutine will be triggered when the workbook is opened.

As with all VBA event subroutines, you should not edit the name.

You can use the code below to test the username of the logged on user and set the visibility of a worksheet. You can replace trainee with your own Windows username.

Excel VBA code to hide a Sheet

Code added to the Workbook_Open event will be triggered when the workbook is opened.

Save the file as a macro-enabled workbook using the .xlsm file extension and then close it.

When I open the workbook, Sheet1 will be visible providing I'm logged on to Windows as trainee.

Excel visible sheets

When logged on as trainee, Sheet1 is visible.

To test this example I can change the user name to be tested to something other than the logged on user name.

Excel VBA IF statement

I've used "unknown" as the user name for the test.

When I open the workbook, Sheet1 should be hidden and, because I've used VeryHidden, I can only make it visible in the VB editor.

VeryHidden sheet in Excel

Sheet1 is hidden and I don't have the option to Unhide!

You could simply add more users to the test by using an OR operator.

You can learn more about this topic on the following Wise Owl courses:

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