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VBA - working with data videos | Excel VBA Part 58.31 - SQL for Excel Files - Split a Table into Separate Sheets

Posted by Andrew Gould on 25 July 2021

Excel VBA Part 58.31 - SQL for Excel Files - Split a Table into Separate Sheets

This video shows you how to split a single Eacel table into multiple worksheets using the values in a column of the table. You'll learn how to create a recordset and populate it with unique values from a column and how to create a SELECT INTO command to create new worksheets. You'll see how to create new worksheets in the same workbook as the source data, in a single different workbook and how to create a separate workbook for each value in the column.

See our full range of VBA training resources, or test your knowledge of VBA with one of our VBA skills assessment tests.

This video has the following accompanying files:

File name	Type	Description
Split Table into Separate Sheets.xlsm	Excel workbook with macros	The code
Movies.xlsx	Excel workbook	The source data

Click to download a zipped copy of the above files.

There are no exercises for this video.

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This page has 2 threads

From:	Chandra
When:	22 Oct 21 at 14:15

I am unable to create files in Path, I am getting runtime error, please see the below code

Sub SplitTable()

Dim MovieFilePath As String
Dim cn As ADODB.Connection
Dim rs As ADODB.Recordset
Dim cmd As ADODB.Command



MovieFilePath = ThisWorkbook.Path & "\Movies.xlsx"

Set cn = New ADODB.Connection

cn.ConnectionString = _
"Provider=Microsoft.ACE.OLEDB.12.0;" & _
"Data Source=" & MovieFilePath & ";" & _
"Extended Properties='Excel 12.0 Xml;HDR=YES';"

cn.Open
Set rs = New ADODB.Recordset
rs.ActiveConnection = cn
rs.Source = " Select DISTINCT [Country] From [Film$] "
rs.Open

Set cmd = New ADODB.Command
cmd.ActiveConnection = cn
cmd.CommandType = adCmdText

Do Until rs.EOF
' Debug.Print rs.Fields("Country").Value
cmd.CommandText = _
" Select * " & _
" Into [" & rs.Fields("Country").Value & "]" & _
" In ' " & ThisWorkbook.Path & " \ Countries Data \ " & rs.Fields("Country").Value & " .xlsx' 'Excel 12.0 Xml; ' " & _
" From [Film$] " & _
" Where [Country]= ' " & rs.Fields("Country").Value & " ' "

' Debug.Print cmd.CommandText
cmd.Execute
rs.MoveNext
Loop
rs.Close
cn.Close

End Sub

From:	Andrew G
When:	22 Oct 21 at 14:36

I would guess that you've included too many additional spaces in this part of your code

ThisWorkbook.Path & " \ Countries Data \ " & rs.Fields("Country").Value & " .xlsx' 'Excel 12.0 Xml; ' "

Unless your folder names and file names actually have those spaces I would remove them so that it looks more like this

ThisWorkbook.Path & "\Countries Data\" & rs.Fields("Country").Value & ".xlsx' 'Excel 12.0 Xml;'"

I hope it helps!

From:	Chandra
When:	29 Oct 21 at 09:03

I have received completed code module.

The support you have given is very, very good, I can not say in my own words

Love You so much..........

Reply

From:	Chandra
When:	26 Oct 21 at 12:12

I remove extra specs Inside the code, after that I am getting runtime error below :

RUN TIME Error -2147217900(80040e14)

invalid bracketing of name ' i;\fileneeded-31\All\Australia.xlsx'

i have mentioned code below:

cmd.CommandText = _
" Select * " & _
" Into [" & rs.Fields("Country").Value & "]" & _
" In ' " & ThisWorkbook.Path & "\All\" & rs.Fields("Country").Value & ".xlsx' 'Excel 12.0 Xml;'" & _
" From [Film$] " & _
" Where [Country]= ' " & rs.Fields("Country").Value & " ' "

From:	Andrew G
When:	29 Oct 21 at 07:40

Hi there! If you perform a Google search for "clear cached files google chrome" it will explain how to do this. You can then download the file containing the CompletedCode module from this page. I hope it helps!

From:	Chandra
When:	29 Oct 21 at 07:27

I am unable to Understand, please try to explain, I have two browsers one is Google Chrome and another one Microsoft Edge.

From:	Andrew G
When:	27 Oct 21 at 14:21

Try clearing your browser's cached files.

From:	Chandra
When:	27 Oct 21 at 11:30

Again I have downloaded the file , in that file there is no code,

in that file this code is there

Sub SplitTable()

Dim MovieFilePath As String
Dim cn As ADODB.Connection

MovieFilePath = ThisWorkbook.Path & "\Movies.xlsx"

Set cn = New ADODB.Connection

cn.ConnectionString = _
"Provider=Microsoft.ACE.OLEDB.12.0;" & _
"Data Source=" & MovieFilePath & ";" & _
"Extended Properties='Excel 12.0 Xml;HDR=YES';"

cn.Open

cn.Close

End Sub

From:	Andrew G
When:	27 Oct 21 at 07:57

The example file now contains a module called "Completed code". I hope it helps.

From:	Chandra
When:	27 Oct 21 at 06:57

Hi

I downloaded the file, in that file there is no code, if You possible please share me the file

From:	Andrew G
When:	26 Oct 21 at 16:04

Hi, I would recommend downloading the example file from this page and comparing your code very carefully to the working example in that file.

Reply

Reply

Reply

From:	Pssaba
When:	20 Aug 21 at 16:26

Hello Andrew:

I was wondering if you will be posting more videos on SQL for Excel. The information has been very useful to me and has saved me a lot of programming that otherwise I would have to do with VBA. If not, do you have any links to websites that specifically deal with this version of SQL for Excel? I note that a lot of features of SQL are not applicable to that version (e.g. unable to do full joins).

From:	Andrew G
When:	22 Aug 21 at 07:45

Hi, I'm happy to hear that you've found the SQL for Excel series of videos useful!

There are a few extra topics on my list to cover, but these are things that are more to do with the ADO side of things than with SQL. I think that the existing 31 videos already cover the broad strokes of what this version of SQL is capable of but for further reading I'd recommend searching for "Access SQL".

I hope that helps and thanks for watching!

Reply

Reply

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