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Creating surveys and quizzes in Microsoft Forms Part three of a three-part series of blogs
Microsoft Forms is a joy to use! This blog will show you how to create and distribute a survey or quiz, and the type of whizzy features that you can build into it. Creating surveys and quizzes in Microsoft Forms How to use Forms to create surveys and quizzes Distributing surveys or quizzes and collecting responses (this blog)

Creating surveys and quizzes in Microsoft Forms

Part three of a three-part series of blogs

Microsoft Forms is a joy to use! This blog will show you how to create and distribute a survey or quiz, and the type of whizzy features that you can build into it.

Creating surveys and quizzes in Microsoft Forms
How to use Forms to create surveys and quizzes
Distributing surveys or quizzes and collecting responses (this blog)

Posted by Andy Brown on 28 October 2022

In this blog

Configuring Settings
Generating a QR Code or URL
Sending Notifications when Someone Submits a Response
Viewing your Responses

Distributing surveys or quizzes and collecting responses

After creating a quiz, you need to distribute it and collect the responses. Here's how!

One huge caveat: unless your survey is for internal use within your company, there's no way to get the identity of people who fill in your forms other than by asking for it. If this feature could be built into Forms it would violate the privacy of the Internet!

Configuring Settings

Before you distribute your form it's a good idea to tweak its settings:

Click on the 3 dots at the top right of your form, and choose to change its settings.

You can now choose who can fill in the form:

You can only record people's names if you only distribute your form to people within your organisation.

It can be nice to show a progress bar, and to tweak your thank you message to people who complete your form:

Here we've set a custom thank you message, and chosen to show a progress bar.

Generating a QR Code or URL

It's time now to send your form out into the world!

Click on this button (which for once probably isn't the intuitive thing to do).

Choose to copy the URL to your form:

Here we've reverted back to saying that anyone can respond, before clicking on the Copy button to copy the generated URL.

You can if you like send the URL by email or via a Teams chat:

Here I'm about to send the form to Dave and Rachel (both via email and Teams).

If you want, you can click on this button to create a QR code for your form:

The button to its right would create a snippet of HTML to embed on a website, allowing people to link to your form.

Sending Notifications when Someone Submits a Response

If you want to be kept notified of what's going on with your form, you can tick this box at the bottom of your form's settings:

Ticking this box may flood your email for a large survey!

Alternatively, you could create a Power Automate flow to run when someone fills in your form:

The only Power Automate Forms trigger available: this would run your flow whenever someone submits a response to your survey.

Viewing your Responses

It's easy to see responses you've received!

Click on this tab to see any responses you've received.

As well as viewing the responses in your browser, you can collate them in Excel:

You can click on the View results button to show the responses one by one, or the Excel button (shown in a red box above) to see an Excel summary of the responses.

Here's what the first few columns of the Excel workbook look like for the above responses:

Two responses so far ...

And with that, this blog is complete!

Parts of this blog
Creating surveys and quizzes in Microsoft Forms How to use Forms to create surveys and quizzes Distributing surveys or quizzes and collecting responses (this blog)

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Distributing surveys or quizzes and collecting responses

Configuring Settings

Generating a QR Code or URL

Sending Notifications when Someone Submits a Response

Viewing your Responses

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